Legal

Privacy Policy

Last updated: July 2026

This Privacy Policy explains how personal data is collected, used, disclosed, and protected when you visit this website or request access to The Independent Clinic's Guide to Evaluating AI Vendors or other business-related materials.

This website is intended exclusively for business professionals and organizations. It is not directed to consumers or children.

1. Data Controller

The data controller responsible for the processing of your personal data is:

Valeria Rogozhina
Independent Researcher and Marketing Consultant
Montenegro
Email: hello@voxwise.pro

2. Personal Data We Collect

When you voluntarily submit a form on this website, we may collect the following information:

  • Full name
  • Business email address
  • Company or clinic name
  • Business role
  • Country
  • Number of treatment rooms
  • Any additional information you choose to provide in your message

We do not request or intentionally collect special categories of personal data within the meaning of Article 9 GDPR, including patient health information, medical records, diagnostic images, or any other information relating to an identifiable patient's health.

Please do not submit any patient-identifiable information or other sensitive personal data through this website or its forms. If such information is submitted inadvertently, we will take reasonable steps to delete it as soon as practicable, unless we are required by law to retain it.

3. Purposes of Processing

We process your personal data for the following purposes:

  • providing access to the requested guide or other downloadable materials;
  • responding to your enquiries;
  • evaluating whether our research materials are relevant to your organisation;
  • sending professional communications related to your request or areas of interest;
  • improving our website, services, and marketing activities;
  • ensuring website security and preventing misuse;
  • complying with applicable legal obligations.

4. Legal Basis for Processing

Where the General Data Protection Regulation (GDPR) applies, we process your personal data on one or more of the following legal bases:

  • Article 6(1)(a) GDPR – Consent, where you voluntarily request downloadable materials or opt in to receive marketing communications.
  • Article 6(1)(f) GDPR – Legitimate Interests, where processing is necessary to respond to business enquiries, manage B2B relationships, improve our services, maintain website security, or prevent fraud.

Where processing is based on your consent, you may withdraw your consent at any time without affecting the lawfulness of processing carried out before its withdrawal.

5. Cookies and Similar Technologies

This website uses cookies and similar technologies.

Essential cookies are required for the secure operation of the website and cannot be disabled.

Subject to your consent where required by applicable law, we may use analytics and advertising technologies to:

  • understand how visitors use our website;
  • measure the effectiveness of marketing campaigns;
  • improve website performance and user experience;
  • deliver relevant business-related advertising on third-party platforms.

Analytics and marketing cookies are activated only after you provide your consent through our cookie banner.

You may withdraw or modify your cookie preferences at any time.

6. Third-Party Service Providers

We use selected third-party service providers to operate this website and deliver our services. Depending on your interaction with the website, these providers may process personal data on our behalf.

Our current providers include:

  • Netlify – website hosting and content delivery;
  • Tally – online forms;
  • HubSpot – customer relationship management (CRM);
  • Brevo (or a comparable email service provider) – email communications;
  • Make – workflow automation;
  • AI service providers – AI-assisted business lead qualification and workflow support, where applicable;
  • Analytics and advertising providers, including services such as Google Analytics, Google Tag Manager, LinkedIn Insight Tag, and Meta Pixel, where enabled with your consent.

We may replace or add service providers from time to time where necessary to operate our services. Any such providers are selected based on appropriate technical and organisational measures for the protection of personal data.

7. International Data Transfers

Some of our service providers may process personal data outside the European Economic Area (EEA), including in the United States.

Where international transfers occur, we implement appropriate safeguards in accordance with Chapter V of the GDPR. These safeguards may include the European Commission's Standard Contractual Clauses (SCCs), adequacy decisions where applicable, or other lawful transfer mechanisms.

8. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes described in this Privacy Policy or to comply with applicable legal obligations.

Marketing-related contact information is reviewed periodically and deleted when it is no longer necessary or upon your request.

9. Your Rights

Where the GDPR applies, you have the right to:

  • request access to your personal data;
  • request correction of inaccurate or incomplete personal data;
  • request erasure of your personal data;
  • request restriction of processing;
  • object to processing based on legitimate interests;
  • withdraw your consent at any time where processing is based on consent;
  • request data portability, where applicable;
  • lodge a complaint with the competent supervisory authority.

To exercise any of these rights, please contact:

Email: hello@voxwise.pro

You may also unsubscribe from marketing communications at any time by using the unsubscribe link included in our emails or by contacting us directly.

10. Data Security

We implement appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access.

However, no method of transmission over the Internet or electronic storage can be guaranteed to be completely secure.

11. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements, technologies, or our business practices.

The updated version will be published on this page together with the revised "Last updated" date.